Please Share

Sunday, September 20, 2009

Google docs To Be Spidered, If Published By Owner

A recent post in the Google docs help forum states "In about two weeks we will be launching a change for published docs. The change will allow published docs that are linked to from a public website to be crawled and indexed, which means they can appear in search results you see on and other search engines." This has a few users concerned about the security of their online docs to which Google says "Please note that this only applies to docs which you explicitly publish using the 'Publish as web page' or 'Publish/embed' option, and which are linked to from a publicly crawled webpage. This doesn't apply if it's only set to 'Allow anyone with the link to view (no sign-in required)'."

The following steps can ensure that your docs are safe from the spiders, if that is what you intend:

-Go to the 'Share tab'
-For documents and spreadsheets, choose 'Publish as web page'. For presentations choose 'Publish/embed'
-Click on the button that says 'Stop publishing'

This will have to be done for each document, though if you had set a document to be published then one would assume that your intent was to have people view it anyway, and having the search engines spider it's content may provide you with greater exposure to your works.